Terms and conditions
Acceptance of a quote from CoralCharacters implies that you have read, understood and agreed to the following terms and conditions.
Ownership of Copyright/Copyright Licence
1. The copyright in artwork commissioned by the Client shall be retained by CoralCharacters.
2. The Client or the Client's customer (where the Client is acting as an intermediary) is granted a licence to reproduce the artwork solely for the purposes set out on the face of the acceptance of commission. If the acceptance of commission is silent, the Client or the Client's customer is granted an exclusive licence for one time use in the United Kingdom only.
3. During the currency of the licence CoralCharacters shall notify the Client of any proposed exploitation of the artwork for purposes other than self-promotion and the Client shall have the right to make reasonable objections if such exploitation is likely to be detrimental to the business of the Client or the Client's customer.
4. Where use of the artwork is restricted, CoralCharacters will nominally grant the Client or the Client's customer a licence for use for other purposes subject to payment of a further fee in line with current licensing rates to be mutually agreed between CoralCharacters and Client.
5. The licence hereby granted to use the artwork is contingent upon CoralCharacters having received payment in full of all monies due and no reproduction or publication rights are granted unless and until all sums due under this Agreement have been paid.
6. The licence hereby granted is personal to the Client or the Client's customer (where the Client is acting as an intermediary) and the rights may not be assigned or sub-licensed to third parties without CoralCharacters consent.
Payment
7. The Client shall pay all invoices within 30 days of their receipt. Interest at a rate of 2% per month is payable on any balance unpaid after 30 days of the date of invoice.
Cancellation
8. If a commission is cancelled by the Client, the Client shall pay a cancellation fee as follows:
(i) 25%of the agreed fee if the commission is cancelled before delivery of roughs;
(ii) 33% of the agreed fee if the commission is cancelled at the rough stage:
(iii) 100% of the agreed fee if the commission is cancelled on the delivery of artwork;
(iv) pro rata if the commission is cancelled at an intermediate stage.
9. In the event of cancellation, ownership of all rights granted under this Agreement shall revert to CoralCharacters unless the artwork is based on the Client's visual or otherwise agreed.
Delivery
10. CoralCharacters shall use their best endeavours to deliver the artwork to the Client by the agreed date and shall notify the Client of any anticipated delay at the first opportunity in which case the Client may (unless the delay is the fault of the Client) make time of the essence and cancel the commission without payment in the event of CoralCharacters falling to meet the agreed date.
11. CORALCHARACTERS SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL LOSS OR DAMAGES ARISING FROM LATE DELIVERY OF THE ARTWORK.
12. The Client shall make an immediate objection upon delivery if the artwork is not in accordance with the brief. If such objection is not received by CoralCharacters within 21 days of delivery of artwork it shall be conclusively presumed that the artwork is acceptable.
Approval/Rejection
13. Should the artwork fail to satisfy, the Client may reject the artwork upon payment of a rejection fee as follows:
(i) 25% of the agreed fee if the artwork is rejected at the rough stage.
(ii) 50% of the agreed fee if the artwork is rejected on delivery.
14. In the event of rejection, ownership of all rights granted under this Agreement shall revert to CoralCharacters unless the artwork is based on the Client's visual or otherwise agreed.
Changes
15. If the Client changes the brief and requires subsequent changes, additions or variations, CoralCharacters may require additional consideration for such work. CoralCharacters may refuse to carry out changes, additions or variations which substantially change the nature of the commission.
Warranties
16. Except where artwork is based on reference material or visuals supplied by the Client or where otherwise agreed, CoralCharacters warrants that the artwork is original and does not infringe any existing copyright and further warrants that she/he has not used the artwork elsewhere.
17. The Client warrants that any necessary permissions have been obtained for the agreed use of reference material or visuals supplied by the Client or its customer and shall indemnify CoralCharacters against any and all claims and expenses including reasonable legal fees arising from the Illustrator's use of any materials provided by the Client or its customer.
Ownership of Artwork
18. CoralCharacters shall retain ownership of all artwork (including roughs and other materials) delivered to the Client.
19. CoralCharacters original artwork shall not be intentionally destroyed, damaged, altered, retouched, modified or changed in any way whatsoever without the written consent of CoralCharacters.
20. The Client shall return all artwork to CoralCharacters not later than 6 months after delivery in undamaged, unaltered and unretouched condition although the Client may make and retain transparencies to enable it to exploit the rights granted with the artwork.
21. If the artwork is lost or damaged at any time whilst in the Client’s custody (which shall mean anytime between delivery of artwork to the Client and its safe return to the CoralCharacters, the Client shall pay compensation to CoralCharacters for the loss/damage of the artwork at a rate to be agreed or, in default of agreement, decided by the Ethics Committee of the Association of Illustrators.
22. THE CLIENT SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL LOSS OR DAMAGES ARISING FROM LOSS OR DAMAGE TO THE ARTWORK.
Credits/Moral Rights
23. The Client shall ensure that CoralCharacters is credited in any editorial use of the artwork. Credits for non-editorial use are not required unless so indicated on the front of the form.
24. CoralCharacters hereby waives the right to injunctive relief for breaches of the right of integrity and the right of paternity.
Samples
25. Unless otherwise agreed, CoralCharacters shall be entitled to receive not less than four proofs or printed copies of the work.
Notices
26. All notices shall be sent to CoralCharacters and to the Client at the address stated in this Agreement. Each party shall give written notification of any change of address to the other party prior to the date of such change.
Governing Law
27. These terms and conditions are governed by the law of England and Wales and may not be varied except by agreement in writing. The parties hereto submit to the non-exclusive jurisdiction of the English Courts.